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BY-LAWS
Fort Worth Masonic Service Bureau, Inc.
Article I
Meetings
A. Stated
meetings for the business shall be held on the second Wednesday of
each month at such time and place as may be determined by the
President.
B. The annual
meeting shall be held on the second Wednesday of July of each year
at such time and place as may be determined by the President.
C. Special
meetings for any purpose may be ordered by the President, or in his
absence the Vice-President, at any time deemed advisable, provided,
that notice shall be given to each representative at least
twenty-four hours prior to the date of the meeting and stating the
purpose of the meeting.
D. Ten members
including the President or Vice-President shall constitute a quorum
for the transaction of business of the Bureau.
Article II
Duties of Officers
A. The President
1. Shall preside
at all meetings of the Bureau and of the Executive Committee.
2. Shall appoint all committees not provided for in these by-laws.
B. The
Vice-President, in the absence of the President the Vice-President
shall preside and otherwise assume the duties of the President.
C. The
Treasurer. Shall report the financial condition of the Bureau at
each stated meeting, and shall permit his books to be audited or
examined at any time deemed advisable by the Executive Committee or
a majority vote of the representatives at any stated meeting.
D. The Secretary
1. It shall be
the duty of the secretary to keep a correct record of all meetings
of the Bureau and all meetings of the Executive Committee.
2. Shall make a monthly report to the representatives of the Bureau
on the work performed and progress attained by the Bureau.
3. Shall collect all monies due from the membership and other
indebtedness to the Bureau, deposit all funds in such depository as
shall be designated by the Executive Committee and furnish the
Treasurer a copy of such deposits.
4. Endeavor to find employment for all worthy Masons, their widows,
orphans and other members of their family who present themselves to
him with a request for assistance.
5. Shall investigate all applicants for assistance and make
recommendations to the Executive Committee at the earliest possible
moment.
6. Prepare vouchers, and/or checks for payment of current bills and
relief upon approval of the Executive Committee and a majority vote
of the representatives.
Article III
Miscellaneous
A. Audit. There shall be an annual audit of the books and
records of the Treasurer and Secretary for the Period July 1 of the
previous year and ending June 30 of the current year. Such audit may
be conducted by a certified public accountant or a committee
appointed by the incoming President.
B. Closing Books. The Treasurer and Secretary shall close their
books at the end of the month. The Treasurers report should reflect
the statement nearest the end of the month.
C. Indebtedness. No indebtedness, other than current expenses,
shall be incurred without the approval of a majority of the
representatives of the Bureau.
D.
*Disbursements.
1. Disbursement of the funds of the Bureau shall be by duplicate
checks. The Secretary will complete the check and sign his name
directly below the normal signature position and indicate in the
“Memo” section what the check is for. The check will then be signed
by the Treasurer in the usual signature place. In the absence of the
Secretary or Treasurer, the President and/or the Vice-President will
sign the checks as indicated above.
2. At the beginning of each fiscal year following the election of
officers a “Signature Card” will be executed with the signature of
the President, Vice-President, Treasurer and Secretary and delivered
to the bank.
E.
Petty Cash. An amount, not to exceed $50.00 shall be allowed
the secretary for immediate payment of bills, and financial
assistance to worthy and approved sojourners. Vouchers shall be
written and checks drawn at required intervals to replace the same,
subject to necessary receipts presented to the secretary accounting
for such disbursement.
F.
Burial.
1. Burial of deceased sojourning brethren should be conducted under
the auspices and direction of the Bureau, unless otherwise
requested.
2. The Bureau may, when requested, assist in the burial of any
worthy brother within the local jurisdiction of its membership.
G.
Assistance.
1.
The Bureau shall be of assistance when requested to do so by members
of the Bureau in ascertaining whether a Brother is a Mason in good
standing.Article IV
A.
These By-Laws may be amended in the manner prescribed in
Article VIII of the Constitution of the Bureau.
B.
These By-Laws were adopted as amended at the stated meeting
held on January 10, 1990.
C.
These By-Laws were adopted as amended at the stated meeting
held on September 10, 1997. Amendments of this are indicated by an
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